Career Opportunities

Document Specialist (Remote)

Toronto
Permanent Full-Time

Overview

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Document Specialist to join the Document Services team. The required hours of work for this position are Tuesday to Friday from 4 p.m. – 12 a.m. (ET); 2 – 10 p.m. (MT), and Saturday from 12 – 8 p.m. (ET); 10 a.m. – 6 p.m. (MT). We welcome applicants from the Toronto and Calgary areas.

Reporting to the Supervisor, Document Services, the Document Specialist will be responsible for all areas related to document production, providing technical and troubleshooting support in Microsoft Office applications and working closely with other members of the Document Services team.

  • Responsibilities

    Primary responsibilities include, but are not limited to:

    • Provide firmwide document support using advanced skills in Microsoft Office (Word, Excel, PowerPoint and Outlook)
    • Create various documents through conversion, copy typing, transcription, Firm templates or other methods
    • Revise legal and complex documents
    • Clean and format Word documents according to Firm standards
    • Troubleshoot and repair document issues
    • Advanced application of numbering schemes and formatting techniques
    • Convert PDFs to Word and Excel and format them according to Firm standards
    • Manipulate PDFs, including redaction, bookmarking, hyperlinking, creating fillable forms, and compiling, combining or splitting PDFs
    • Create, revise and format PowerPoint presentations and Excel spreadsheets
    • Create, revise and format tables, indexes, graphs and organizational charts
    • Perform mail merges
    • Transcribe dictation using BigHand Digital Dictation
    • Create comparisons using Workshare Compare and Litera Compare
    • Respond to document production questions and train others when required
    • Screenshare through Microsoft Teams for collaborative work
    • Record incoming work in the ServiceNow tracking system
    • Assist with additional tasks and projects as needed
  • Education & Experience
    • Minimum of three years of experience in document production in a legal environment
    • Microsoft Office Specialist certification in Word, PowerPoint and Excel is preferred
  • Skills & Abilities
    • Advanced technical skills in Microsoft Office applications (Word, Excel, PowerPoint and Outlook), Kofax Power PDF, Adobe Acrobat Pro, Workshare Compare, Litera Compare and BigHand Digital Dictation
    • Strong troubleshooting and problem-solving skills with the initiative and ability to identify alternative solutions
    • Excellent written and verbal communication skills
    • Professional demeanour and strong customer-service skills
    • Highly organized with exceptional attention to detail
    • Advanced working knowledge of NetDocuments
    • Ability to coordinate incoming requests and prioritize work effectively

    • About Blakes

    At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

    Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

    The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

    How to Apply

    To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal.

    Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

    Apply