Document Specialist (Remote Evenings)

Primary responsibilities include, but are not limited to:

• Provide firmwide document production and technical support using advanced Microsoft Office skills, ensuring compliance with Firm Standards
• Create, revise, and format complex legal documents using multiple methods including conversions, copy typing, transcription, and dictation
• Clean, troubleshoot, and repair documents while applying advanced numbering formatting and comparison techniques
• Convert, manipulate, and manage PDFs, including redaction, bookmarking, hyperlinking, form creation, and document compilation
• Produce and format PowerPoint presentations, Excel spreadsheets, tables, indexes, graphs and organizational charts 
• Support collaboration by responding to document-related inquiries, training others, and working via screen sharing in Microsoft Teams 
• Track and manage incoming work using the ServiceNow system and assist with additional projects as required 

• Minimum of three years of experience in document production in a legal environment
• Microsoft Office Specialist certification in Word, PowerPoint and Excel is preferred

• Advanced technical skills in Microsoft Office applications (Word, Excel, PowerPoint and Outlook), Kofax Power PDF, Adobe Acrobat Pro, Workshare Compare, Litera Compare and BigHand Digital Dictation
• Strong troubleshooting and problem-solving skills with the initiative and ability to identify alternative solutions
• Excellent written and verbal communication skills
• Professional demeanour and strong customer-service skills
• Highly organized with exceptional attention to detail
• Advanced working knowledge of NetDocuments
• Ability to coordinate incoming requests and prioritize work effectively

The expected compensation range for the Document Specialist position is $70,000 – $80,000. The following factors will be taken into consideration when assessing compensation: experience, education, job-related skills, and office location, among other factors. 

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications.