Human Resources Administrative Assistant

Key responsibilities include, but are not limited to: 

• Providing comprehensive administrative support to the Chief People Officer, including calendar management, meeting coordination and travel arrangements
• Delivering administrative and coordination support to the broader HR team, including scheduling, day-to-day operational and departmental needs, engagement initiatives and internal communications
• Managing communications, including drafting and editing correspondence, presentations and reports, as well as inbox triage and response prioritization
• Supporting data compilation and the development of reports and dashboards to enable informed decision-making
• Coordinating internal and external meetings, including preparation of agendas, materials and follow-ups
• Supporting the planning and execution of Human Resources initiatives, meetings, as well as both internal and external events (e.g., leadership meetings, town halls, offsites)
• Tracking key deliverables, deadlines and action items on behalf of the Chief People Officer and maintaining organized filing systems for confidential documents
• Prepare and submit expense reports and reconcile expenses and invoices while maintaining accurate records
• Handling confidential information with discretion, while serving as a professional point of contact and fostering strong relationships across the Firm

• Post-secondary education in business administration, human resources or a related field is preferred
• A minimum of two years of experience providing administrative support to senior leadership, ideally within a professional services or legal environment. Applications from new graduates will also be considered.
• Experience supporting Human Resources or People & Culture functions is considered an asset
• Demonstrated experience managing complex calendars, coordinating meetings and supporting multiple priorities in a fast-paced environment
• Experience preparing professional correspondence, presentations and reports

• Exceptional organizational and time management skills, with the ability to prioritize effectively and manage competing demands
• Strong attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills, with a high degree of professionalism and sound judgment when handling confidential information
• Highly adaptable, proactive and resourceful, thriving both independently and as part of a team in a fast-paced environment

The anticipated annual salary for the Human Resources Administrative Assistant position is $65,000 – $75,000. Salary levels will be determined commensurate with internal and market equity and experience.

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening and evaluating applications.