Career Opportunities

Legal Assistant (Intermediate)

Calgary
Permanent Full-Time

Overview

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Legal Assistant to join the Calgary office. 

Reporting to the Director, Administration, the Legal Assistant will provide high-level administrative and legal support to lawyers and senior staff by managing documentation, client communication and file organization with precision and professionalism. The legal assistant ensures efficient workflow, maintains compliance with Firm and legal standards and contributes to the success of client service delivery.

  • Responsibilities

    Primary responsibilities include, but are not limited to:

    Legal Support and Document Management 

    • Managing administrative and clerical tasks associated with the lawyer’s practice, both legal and non-legal
    • Drafting, editing and formatting legal documents, contracts, correspondence and court forms with accuracy
    • Identifying gaps or inconsistencies in documentation and escalating concerns appropriately

    Client Relations and Communication 

    • Acting as a point of contact for clients, handling routine inquiries and corresponding professionally and confidentially
    • Communicating with clients as needed and responding to client requests
    • Establishing relationships with clients as a representative of the lawyer

    Practice and Workflow Management 

    • Organizing and prioritizing the lawyer’s workflow, including monitoring and tracking deadlines, time entries, filing deadlines, travel arrangements and other ad hoc needs 
    • Assessing competing priorities and exercising sound judgement in managing deadlines under pressure
    • Coordinating and supporting business development activities, such as professional association memberships, client relations activities or seminars

    Collaboration and Team Support 

    • Working closely with assigned lawyers and all lawyers, law clerks, paralegals and staff to support case management and Firm-wide initiatives
    • Providing guidance and mentorship to junior legal assistants, sharing knowledge and best practices to strengthen team effectiveness

    Professionalism and Ethics 

    • Handling sensitive client and firm information with discretion, adhering to ethical and privacy obligations
    • Demonstrating initiative in expanding legal knowledge and staying updated on procedural changes
    • Applying practical problem-solving skills to navigate unexpected challenges with client requests or administrative workflows
  • Education & Experience
    • 8-10 years of professional experience as a legal assistant or executive assistant in a large, top-tier law firm or professional services environment
    • Legal assistant or paralegal diploma/certificate from a recognized institution
  • Skills & Abilities
    • Strong knowledge of legal terminology, filing requirements and/or court procedures
    • Exceptional organizational skills with attention to detail and accuracy
    • Proficiency with legal software, document management systems and Microsoft Office suite
    • Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment
    • Professionalism, discretion and strong client service orientation

    • About Blakes

    At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

    Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

    The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

    How to Apply

    To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal.

    Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

     

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