Overview

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Rates & Billing Compliance Administrator to join the Finance & Accounting department in the Toronto office.

Reporting to the Manager, Billing, the Rates & Billing Compliance Administrator will be responsible for assisting the Billing Compliance team with various administrative requests related to rate renewals, compliance with outside counsel guidelines and ad-hoc e-billing compliance requests.

Responsibilities

Primary responsibilities include, but are not limited to:

Determining appropriate rates to use on clients and/or matters to ensure they are consistent with engagement letters or previously negotiated agreements
Ensuring accurate and timely setup and maintenance of client/matter rates in both the accounting system and e-billing vendor platforms
Liaising with clients on rate submissions through e-billing vendor platforms and resolving outstanding issues
Administering annual client-rate renewals
Liaising with management from the Pricing and Finance teams to obtain new rates and client/matter agreements and ensuring submissions are completed before deadlines
Reviewing new timekeeper rates monthly to ensure accuracy for monthly billing
Implementing and maintaining all rate sets and structures in Aderant
Acting as an expert in rates management and rate structures in Aderant to support the billing process and providing guidance to the Billing and E-Billing team regarding rates
Reviewing outside counsel guidelines for all clients and assisting with creating/maintaining client-appropriate rules in Aderant
Responding to routine questions and providing information regarding rates and special fee arrangements

Education & Experience

Post-secondary education in accounting or finance is required
Minimum of two years of related work experience, preferably within a professional services firm

Skills & Abilities

Client-service oriented, with strong verbal and written communication skills and the ability to interact with individuals at all organizational levels
Ability to perform at high levels in a fast-paced, deadline-driven work environment and successfully adapt to changing priorities and work demands
Strong attention to detail and efficiency and organizational skills
Advanced knowledge of Microsoft Word and Excel
Experience with e-billing platforms (i.e., Legal Tracker, CounselLink, TyMetrix, etc.)
Knowledge of SQL is an asset but not required
Proactive, with the ability to work both independently and collaboratively within a team environment
Highly analytical problem solver and strong understanding of advanced data functions
Experience with professional services billing systems (i.e., Aderant, Elite) is considered an asset
Flexibility to work overtime when necessary

About Blakes

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

How to Apply

To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Apply